Sign-Up Link

About: Volunteer for our 22nd Annual Gala Auction! The theme is Rock & Roll. You won’t want to miss this memorable night bringing together the Outdoors for All community. Various volunteer shifts are available. Check out the info below and sign-up at the button above. 

When: November 4th 

Location: The Westin, Bellevue

Volunteer Roles and Times:

All roles will include an orientation before they start.

*Volunteers in these roles will receive a free buffet dinner either before, during, or after the shift. 

Set-Up Crew (9 AM – 12 PM)

Unload materials and set up in the event space at The Westin. Must be comfortable unloading materials from vehicles. 

Prize Wheel Operator (3 PM – 7 PM)

Run the prize wheel that attendees will spin to win prizes! There will be other games to manage as well. Must be outgoing, enthusiastic, and comfortable interacting with attendees. 

*Registration – Check-In and Check-Out (3:45 PM – 10:30 PM)

18+. Check-in guests upon arrival and check-out at end of auction using our Better Impact auction software. Instructions and tutorials will be sent prior to the event. Must be customer-service oriented, comfortable using software, and able to troubleshoot issues that may arise. 

*Almost Live Auction Monitors (4:30 PM – 9:30 PM)

Monitor the silent auction tables and answer guest questions. Also, help clean up items. Volunteers should be knowledgeable about Outdoors for All programs and the auction schedule. 

*Opportunity Sales/Merch Table (4:30 PM – 7:30 PM)

Sell merchandise at a designated table. Must be customer-service oriented and comfortable with engaging with attendees throughout the shift. 

*Opportunity Sales/Best of Live Raffle Sellers (4:30 PM – 7:30 PM)

Sell “Best of Live” raffle tickets to guests prior to the start of dinner or help with other silent auction games. Volunteers will roam around the event space and encourage attendees to purchase tickets. Must be comfortable with ongoing interactions and being mobile throughout the shift. 

*VIP Guest Assistants (4:30 PM – 10:00 PM)

21+. Ensure that our VIP guests have everything that they need. Includes showing them to the VIP registration line, showing them to their table, ensuring they have received their upgraded wine, and more. 

*Coat Check/Floater (4:45 PM – 10:30 PM)

Manage the coat check for half of your shift. The other half you will float to support various event needs as they arise. At the end of the shift, retrieve coats for guests exiting. 

Dessert Dash Set-Up (4:45 PM – 7 PM)

Collect desserts as they arrive. Set up the dessert stands and decorate the table.

*Data Entry (5:30 PM – 10 PM)

Enter attendee information, bids, and more into the Better Impact database. Instructions and tutorials will be sent prior to the event.

*Dessert Dash Table Host (5:45 PM – 10:30 PM)

18+. Manage dessert dash logistics: encourage guests to bid, collect bid sheets, and organize desserts for distribution.

*Live Auction Runner (5:45 PM – 10:00 PM)

21+. Take bid sheets from the recorder + champagne to the winners to collect information for data entry. Volunteers must be comfortable being mobile and active throughout the shift. 

*Live Auction Spotter (5:45 PM – 10:00 PM)

18+. Help point out bidders for the auctioneer. Volunteers must be comfortable being mobile and active throughout the shift.

*Recorders (5:45 PM – 10:00 PM)

Document bidder numbers/winning prices in the auction log and prepare the bid sheets for the runners.

*Safekeeping Check Out Crew (5:45 PM – 10:30 PM)

Prepare items for pick-up at the conclusion of the Auction and help load items in vehicles bound for the office.

*Stage Assistant (5:45 PM – 10:00 PM)

18+. Bring display items to the stage for live auction models to display, followed by taking items to Safekeeping. Must be comfortable with being active and mobile throughout the shift. 

*Photographer (6:00 PM – 11:00 PM)

18+. Photograph the event.



Outdoors for All participates at year-round industry events to promote our mission and recruit volunteers and participants to our programs. These events include tabling and attending film screenings, gear swaps, community partner socials, and the like. Our Outreach Event Volunteers act as Outdoors for All ambassadors at these events and encourage people to get involved. To be successful in this role, volunteers are encouraged to:

  • Have a general understanding of Outdoors for All’s year round programs
  • Be enthusiastic about the volunteer experience and enriching the lives of people with disabilities
  • Articulate effectively about the volunteer experience and personal connections to Outdoors for All’s mission
  • Be comfortable with busy environments and discussing Outdoors for All with new people
  • Be 18 years or older
  • Have volunteered at an Outdoors for All program before

Events may be staffed with multiple volunteers or a combination of volunteers and Outdoors for All full-time or seasonal staff.

Benefits: Volunteers will receive branded items from Outdoors for All 

Complete the form below to express interest in this role. We will contact you when events become available to gauge your interest.

Interest Form





Outdoors for All does not tolerate abuse or neglect of any kind, between any association of staff, volunteers, participants, family members, or caregivers. In Washington State, abuse or neglect is defined as the physical, sexual, or emotional injury of child (or vulnerable adult) by any person under circumstances which cause harm to the individual’s health, welfare, or safety; or the negligent treatment or maltreatment of a child (or vulnerable adult) by a person responsible for or providing care to the child.

If there is suspected abuse or neglect, or a claim of abuse or neglect, taking place within an Outdoors for All program, or with a participant who is involved in an Outdoors for All program, Outdoors for All has a legal and ethical responsibility to report such suspensions or claims to the appropriate authorities and/or support investigations into such claims of abuse or neglect.

During an investigation, Outdoors for All may limit the participation of individuals involved in the claim. Outdoors for All does not have an obligation to share the details of an investigation with those involved in the claim, to protect privacy and prevent retaliation of those involved.

Staff and volunteers complete yearly training on abuse and neglect prevention and
reporting practices within Washington State.