Fundraising Events & Outreach Volunteers
There are several ways to get involved and help advance Outdoors for All’s mission through community engagement and outreach. See the volunteer roles below to learn more.
Volunteer Opportunities:
Fundraising Events
Fundraising volunteers support Outdoors for All by helping raise awareness and resources that make our programs possible. Our largest annual fundraising events include the Gala Auction in November, and Spreefest in March. There are a variety of ways to support these events, and we hope you join the fun!
Volunteer for our 25th Annual Gala Auction! This years theme is Denim and Diamonds. Volunteers are encouraged to join the fun in dressing up. Join us for an exciting evening supporting Outdoors for All's mission and helping create a memorable experience for the community. Review the volunteer opportunities below and sign up using the button above.
Event Details:
Date and Time: Saturday, November 7th
5:30pm-7:00pm: Cocktail Hour
7:00pm-9:30pm: Live Auction and Program
Location: The Sheraton Grand, Seattle
Volunteer Roles and Times:
All roles will include an orientation from a designated Outdoors for All staff lead before they start.
* Complimentary Meal: Volunteers in roles marked with an asterisk (*) will receive a free buffet dinner before, during, or after their shift.
Set-Up Crew (8:45 AM – 12:00 PM)
Unload materials and set up in the event space at The Westin. Must be comfortable unloading materials from vehicles.
Prize Wheel Operator (3:00 PM – 7:00 PM)
Run the prize wheel that attendees will spin to win prizes! There will be other games to manage as well. Must be outgoing, enthusiastic, and comfortable interacting with attendees.
*Volunteer Room Host (4:00 PM – 8:00 PM)
18+. Helps orient and manages check-in/out of volunteers, and redirects during downtime. Addresses confusion and lag in volunteer workflow.
Registration – Check-In (4:00 PM – 7:30 PM)
18+. Check-in guests upon arrival using our Better Impact auction software. Instructions and tutorials will be sent prior to the event. Must be customer-service oriented, comfortable using software, and able to troubleshoot issues that may arise.
*Registration – Check-In and Check-Out (4:00 PM – 9:30 PM)
18+. Check-in guests upon arrival and check-out at end of auction using our Better Impact auction software. Instructions and tutorials will be sent prior to the event. Must be customer-service oriented, comfortable using software, and able to troubleshoot issues that may arise.
*Opportunity Sales/Merch Table (4:30 PM – 7:30 PM)
Sell merchandise at a designated table. Must be customer-service oriented and comfortable with engaging with attendees throughout the shift.
*Opportunity Sales/Best of Live Raffle Sellers (4:30 PM – 7:30 PM)
Sell “Best of Live” raffle tickets to guests prior to the start of dinner or help with other silent auction games. Volunteers will roam around the event space and encourage attendees to purchase tickets. Must be comfortable with ongoing interactions and being mobile throughout the shift.
Photo Booth Attendant (5:00 PM – 7:30 PM) Help keep the photo booth line moving smoothly and collect photo booth payment tickets from participants. Volunteer should be friendly, organized, and comfortable interacting with guests.
*Coat Check/Floater (4:45 PM – 10:30 PM)
Manage the coat check for half of your shift. The other half you will float to support various event needs as they arise. At the end of the shift, retrieve coats for guests exiting.
Dessert Dash Set-Up (4:45 PM – 7:00 PM)
Collect desserts as they arrive. Set up the dessert stands and decorate the table.
Guest Greeters & Check-In Direction (5:00 PM – 7:00 PM) Welcome gala attendees, assist with directing foot traffic, and help guests find registration and check-in locations. Friendly, outgoing volunteers encouraged.
*Almost Live Auction Monitors (5:00 PM – 9:30 PM)
Monitor the silent auction tables and answer guest questions. Also, help clean up items. Volunteers should be knowledgeable about Outdoors for All programs and the auction schedule.
*Data Entry (5:30 PM – 10:00 PM)
Enter attendee information, bids, and more into the Better Impact database. Instructions and tutorials will be sent prior to the event.
*Dessert Dash Table Host (5:45 PM – 10:30 PM)
18+. Manage dessert dash logistics: encourage guests to bid, collect bid sheets, and organize desserts for distribution.
*Live Auction Runner (5:45 PM – 10:00 PM)
21+. Take bid sheets from the recorder + champagne to the winners to collect information for data entry. Volunteers must be comfortable being mobile and active throughout the shift.
*Live Auction Spotter (5:45 PM – 10:00 PM)
18+. Help point out bidders for the auctioneer. Volunteers must be comfortable being mobile and active throughout the shift.
*Recorders (5:45 PM – 10:00 PM)
Document bidder numbers/winning prices in the auction log and prepare the bid sheets for the runners.
*Safekeeping Check Out Crew (5:45 PM – 10:30 PM)
Prepare items for pick-up at the conclusion of the Auction and help load items in vehicles bound for the office.
*Stage Assistant (5:45 PM – 10:00 PM)
18+. Bring display items to the stage for live auction models to display, followed by taking items to Safekeeping. Must be comfortable with being active and mobile throughout the shift.
*VIP Guest Assistants (6:00 PM – 10:00 PM)
21+. Ensure that our VIP guests have everything that they need. Includes showing them to the VIP registration line, showing them to their table, ensuring they have received their upgraded wine, and more.
*Photographer (5:00 PM – 9:30 PM)
18+. Photograph the event.
Breakdown & Load-Out Crew (8:00 PM – 10:00 PM)
Help pack up event materials, break down displays, and load supplies into vehicles following the event. Must be comfortable lifting and carrying equipment.
Outreach Events
Outreach Volunteers represent Outdoors for All at community and industry events, helping share our mission and connect people to adaptive outdoor recreation opportunities. Volunteers staff the Outdoors for All information table alongside staff members, welcome attendees, answer questions about programs and volunteering, share resources, and help raise awareness of adaptive recreation in the community.
Outreach Volunteers represent Outdoors for All at the Bellevue College Volunteer Fair, helping connect students and community members with adaptive recreation programs, volunteer opportunities, and our mission of making outdoor recreation accessible to all.
Volunteers will attend the event alongside an Outdoors for All staff member to engage attendees, answer questions, share program information, and raise awareness of adaptive recreation and volunteer opportunities in the community.
Event Name: Bellevue College Volunteer Fair
Date: Thursday, October 15
Time: 11:00 AM - 2:30 PM
Location: Bellevue College
Age Requirement: 21+
Responsibilities:
- Attend outreach and tabling events across King/Pierce County
- Assist Outdoors for All staff member in setting up table and promotional materials
- Represent Outdoors for All in a warm, positive, and welcoming manner
- Build rapport with partners, event hosts, and community members
- Engage with event attendees and answer questions about:
- Outdoors for All programs
- Volunteer opportunities
- Our mission and overall impact
Requirements:
- Comfortable engaging with the public; outgoing and approachable
- Strong communication and interpersonal skills
- Familiarity with Outdoors for All’s mission and programs
- Professional, friendly demeanor
- Reliable personal transportation to and from event location
- Ability to carry lightweight outreach materials (e.g., tablecloth, flyers)
Training:
- All outreach events are attended with an Outdoors for All staff member
- Ongoing support available from the Volunteer Coordinator at Outdoors for All
Benefits:
- Connect with a community of women and allies passionate about outdoor recreation
- Strengthen your public engagement and communication skills
- Help expand Outdoors for All’s reach and impact in the community
- Opportunity to attend diverse community events
- Play a key role in volunteer recruitment and participant outreach
- Meet outdoor industry professionals, community partners, and recreation enthusiasts
Community Outreach Volunteers represent Outdoors for All at the Women's Outdoor Connection Annual Gathering, helping introduce attendees to adaptive recreation opportunities, volunteer pathways, and our mission of making outdoor recreation accessible to all. This role is ideal for volunteers who enjoy meaningful conversations, building community connections, and sharing their passion for the outdoors.
Volunteers will work alongside an Outdoors for All staff member to engage attendees, answer questions, share program information, and help expand awareness of adaptive recreation throughout the outdoor community.
Event Name: Women's Outdoor Connection Annual Gathering
Date: Saturday, October 24
Time: 10:00 AM - 5:00 PM
Location: REI Seattle Flagship store
Age Requirement: 21+
Responsibilities:
- Attend outreach and tabling events across King/Pierce County
- Assist Outdoors for All staff member in setting up table and promotional materials
- Represent Outdoors for All in a warm, positive, and welcoming manner
- Build rapport with partners, event hosts, and community members
- Engage with event attendees and answer questions about:
- Outdoors for All programs
- Volunteer opportunities
- Our mission and overall impact
Requirements:
- Comfortable engaging with the public; outgoing and approachable
- Strong communication and interpersonal skills
- Familiarity with Outdoors for All’s mission and programs
- Professional, friendly demeanor
- Reliable personal transportation to and from event location
- Ability to carry lightweight outreach materials (e.g., tablecloth, flyers)
Training:
- All outreach events are attended with an Outdoors for All staff member
- Ongoing support available from the Volunteer Coordinator at Outdoors for All
Benefits:
- Connect with a community of women and allies passionate about outdoor recreation
- Strengthen your public engagement and communication skills
- Help expand Outdoors for All’s reach and impact in the community
- Opportunity to attend diverse community events
- Play a key role in volunteer recruitment and participant outreach
- Meet outdoor industry professionals, community partners, and recreation enthusiasts
Community Outreach Volunteers represent Outdoors for All at the Newport Ski Swap, serving as ambassadors for our organization and mission. Volunteers help staff the Outdoors for All booth, engage with attendees, answer questions about programs and volunteer opportunities, share information about adaptive outdoor recreation, and connect interested community members with resources and next steps.
Volunteers will attend the event alongside an Outdoors for All staff member to engage attendees, answer questions, share program information, and help expand awareness of adaptive recreation throughout the outdoor community.
Event Name: Newport Ski Swap
Dates:
- Friday, November 13 | 5:30 PM - 10:00 PM
- Saturday, November 14 | 9:30 AM to 4:00 PM
Volunteer Note: Volunteers may sign up for one or both dates. Specific shifts and time commitments for each day will be selected during registration.
Location: Newport High School, Bellevue
Age Requirement: 21+
Responsibilities:
- Assist Outdoors for All staff member in setting up table and promotional materials
- Represent Outdoors for All in a warm, positive, and welcoming manner
- Build rapport with partners, event hosts, and community members
- Engage with event attendees and answer questions about:
- Outdoors for All programs
- Volunteer opportunities
- Outdoors for All mission and overall impact
Requirements:
- Comfortable engaging with the public; outgoing and approachable
- Reliable personal transportation to and from event location
- Strong communication and interpersonal skills
- Familiarity with Outdoors for All’s mission and programs
- Professional, friendly demeanor
- Ability to carry lightweight outreach materials (e.g., tablecloth, flyers)
Training:
- All outreach events are attended with an Outdoors for All staff member
- Ongoing support available from the Volunteer Coordinator at Outdoors for All
Benefits:
- Strengthen your public engagement and communication skills
- Help expand Outdoors for All’s reach and impact in the community
- Play a key role in volunteer recruitment and participant outreach
- Meet and connect with outdoor industry professionals, community partners, and recreation enthusiasts
Flyer Distribution Volunteer
Flyer Distribution Volunteers help promote Outdoors for All programs by posting flyers in their community locations of preference throughout King and Pierce counties. This flexible, self-paced role supports program visibility and volunteer recruitment while serving as a community ambassador for Outdoors for All.
Flyer Distribution Volunteers help expand Outdoors for All’s community presence by distributing promotional materials in their local neighborhoods. Volunteers will receive an email notification to stop by the Outdoors for All Headquarters to pick up marketing materials, then post flyers at locations of their choosing; workplaces, coffee shops, bulletin boards, gyms, recreation centers, schools, and other public‑facing locations.
Dates: Flexible. Volunteers will receive a notification for new flyers via email, along with a suggested posting window (e.g., “Please post between November 1–December 1”). Posting windows generally span about four weeks.
Time: Flexible / On your own schedule
Location: Community locations of your choosing. King/Pierce county only.
Age Requirement: 18+
Responsibilities:
- Pick up flyers from the Outdoors for All Headquarters
- Post flyers in community locations you frequent (coffee shops, gyms, workplaces, bulletin boards, etc.)
- Please Note: Always check with the location’s staff before posting. Some places do not allow public flyers.
- Have a brief, informal conversation afterward with the Volunteer Coordinator about where you posted flyers
- Represent Outdoors for All positively when interacting with community members
Benefits:
- Easy way to support our mission year‑round
- Helps directly increase program visibility and volunteer recruitment
- Flexible, self-paced involvement