Program and Accounting Policies
Cancellation/Credit/Refund Policy
- If Outdoors for All cancels activity: Credit/Refund for activities occurring until 9/30/03.
- If Participant cancels activity:
With significant medical reason or extraordinary personal circumstances:
Notified us 10 days before activity: Credit/Refund for activities occurring until 9/30/03
Notified us after activity / No notification: Billed in full for activity
Other Reasons (Have a scheduling conflict, illness, etc.):
Notified us 10 days before activity: Credit/Refund for activities occurring until 9/30/03
Notified us less than 10 days / No show: Billed in full for activity
Registration Deadline
Registrations must be received at least 30 days before activities occur. First come, first served. Early registration is strongly encouraged to ensure availability of space and equipment.
Payment
A $50 deposit (or full activity fee, whichever is less) must accompany this application in order for it to be processed. The deposit will be applied toward the total fees and is non-refundable. Full payment is due prior to the activity date. The payment deadline may be extended by requesting a payment plan. Contact the Outdoors for All office for details and approval.
Caregivers
Caregivers are welcome at Outdoors for All activities. Please let us know if a caregiver will be in attendance. This allows us to plan accordingly. Fees may apply. Call the office for details.
Confirmation
Upon receiving your registration forms and deposit, we will send you an initial confirmation. This will verify receipt of application, application completeness, and billing amount. Important: Participant enrollment is subject to adequate numbers of volunteers being available; your participation may be canceled if there are not enough volunteers. Final confirmations will be sent 10-12 days prior to the activity.
Absences
Please call the Hotline, 206/528-6480, and leave a message if you will be absent. Please refer to cancellation policies
Transportation
A minimum of 7 participants must sign-up or we can’t offer transportation. Vans do not have wheelchair lifts. Participants using wheelchairs should check with the Outdoors for All office prior to signing up for transportation.
Financial Aid
Outdoors for All’s aim is to remove economic barriers that may prevent participants from accessing the outdoors. Accordingly, Financial Aid is available to participants. Participants and volunteers are encouraged to participate in the annual Klahanie K to raise funds that may be used toward their program registration fees. Outdoors for All typically grants partial financial assistance based on these guidelines:
| Up to 80% |
Klahanie K participant |
| Up to 70% |
New participants |
| Up to 60% |
Returning participants who have not previously requested financial aid. |
| Up to 50% |
Returning participants who have previously received financial aid. |
| Up to 40% |
Returning participants who have previously received financial aid, but did not send a thank you note to acknowledge the donor’s support |
DDD Respite Funding
Outdoors for All is a registered contractor with DSHS, and is therefore eligible to accept DDD respite funds for payment of activities. Contact your local DSHS/DDD office or our office for information. We do not bill DDD directly.
Safety and Acceptance
Outdoors for All reserves the right to deny enrollment for medical, safety, or behavioral reasons. A participant may be required to wear a helmet. The safety of our participants and volunteers is a prime goal at Outdoors for All. Safety instruction precedes each activity.
Participant Personal Needs
Volunteers are not prepared to handle significant personal care needs. Individuals with these needs must provide their own support and inform Outdoors for All with their registration.
Age
The minimum age for each activity varies due to the nature of the sport. Check each activity carefully. There is no maximum age for participation.
Family Members
Family members are encouraged to join the fun! Volunteers can work individually with the participant while family members enjoy the same activity. This works especially well during cycling and hiking. Please call the Outdoors for All office to discuss the nature of your family involvement.
Participant Behavior Standards
Behavior issues can be a part of many disabilities. Outdoors for All makes every attempt to accommodate the aspects of individuals’ disabilities. However, Outdoors for All volunteers and staff are not prepared or expected to deal with significant behavior issues. Please alert the office in advance regarding issues of concern so that we can work together to effect a positive, safe experience for both participants and volunteers. Unacceptable behavior can include:
- significant self abuse
- sexual misconduct
- physical abuse of others
- violent behavior
- significant verbal abuse
- extreme profanity
- a consistent unwillingness to participate in activities
Noncompliance with Behavior Standards may result in the requirement that a caregiver accompany participant during future activities or possible dismissal from activities.
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